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| REGISTRATION
>> Information & Guideline >> Guideline |
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Checking Registration Status |
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All registrants are asked to check their registration status and personal information on file, especially their registration number. Please remember to bring your Letter of Confirmation. If registrants do not have a letter of confirmation to verify their status, any proof of registration fee payment (i.e. the receipt of bank transfer receipt) can be used to confirm registration. |
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Registration Procedures On Arrival |
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Each participant of the 11th International Anti-corruption Conference must personally check in at the appropriate Registration Desk to pick up a Personal Packet (including their Name Badge and Conference Bag) before attending any Plenary Sessions, Workshops, or Events. On-site check-in will be arranged according to your last name. |
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Registration Desk Operating Hours |
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Registration Desks are open at the lobby of Grand Ballroom, on the 1st floor of COEX during the following hours:
| 24 May 2003 |
14:00 - 18:00 |
COEX |
| 25 May - 27 May 200 |
08:00 - 17:00 |
COEX |
| 28 May 2003 |
08:00 - 12:00 |
COEX |
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The registration desk will also be opened at 11:30 - 20:00, at the Olympic Parktel Hotel on 23 May 2003 for TI-AGM participnats. On-site registration will be available from 24 May at COEX. Please note that only pre-registrants can pick up their conference bag and Personal Packet.
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All participants of the 11th IACC, and accompanying
persons are required to register with the Organizing
Office for GFIII & 11th IACC via one of the following
registration channels:
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Before
or on 5 May 2003 |
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- On-line
through the conference website
- Fax / mail
- E-mail |
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After
5 May 2003 |
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For the purpose of greater efficiency and
expediency, we encourage the use of the
online registration form. Please read the
Registration Guidelines carefully before
beginning to fill out all registration forms.
You can begin registration online by clicking.
"Online registration"
in the left menu. If you prefer to use the
offline registration, you can download the
registration form and the Registration Guidelines
below, and return the form to the Organizing
Office by email, fax or mail.
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Off-line
Registration document download |
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The
standard currency for hotel
expenses only is the Korean
Won (Kw). The standard currency for
all other prices, rates, refunds and
related fees is the US dollar (USD). |
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All
transaction fees, including those
related to refunds, will be borne
by the registrants. |
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All dates and
times are based upon Korean Standard
Time (GMT+9) |
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All requests
for cancellations or refunds must
be submitted before the deadline in
written form. Telephone and other
oral requests will not be accepted. |
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Registration
will be complete only when full payment
for registration related costs has
been made. |
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E-mail:
Although not required, we strongly recommend that
an e-mail address be provided for updates or important
notifications on registration status or information
regarding the 11th IACC. |
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Passport
Number / Resident Registration Number, and Date
of Birth: The passport number, or the resident
registration number if your nationality is Korean,
and the date of birth are required for reasons
of visa and security. |
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Other
Special Needs: Please indicate any other special
needs that might be required, including needs
for the disabled. |
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An identification
badge will be provided at the conference registration
desks to serve as a ticket for the conference,
and as a useful form of identification to other
participants. Participants are requested to wear
the badge throughout the entire conference.
Please indicate personal information to be included
in the identification badge, such as Name, Nationality,
Organization, and Position. If no clear indication
is made, the participant’s Name, Organization,
and Nationality will automatically appear on the
identification badge. |
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1) Registration
Fee
| Classification |
Before 15 April,
2003 |
From 15 April,
2003 |
| Full Registration |
USD650 |
USD830 |
| Day Registration |
USD300 |
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Please note that the subtotal for three days registration
(USD 900) exceeds the amount for full registration
(USD 650 for advanced registration, USD 830 for
regular registration). As part of the conference
organization procedure, and to ensure the proper
development of the conference program, Transparency
International has assumed responsibility including
expenses for the development of the conference
program, the organization of the workshops, and
other relevant duties. In return, TI will receive
100% of all registration fees paid by participants
to the conference to cover these expenses. Registration
fee examptions can be granted only by TI.
2) TI Supported Participants:
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Please fill in item 3 as if a full registrant.
Indication of TI support can be made when
filling out the payment methods under item
8. |
| 3) |
Registration Fee Submission Deadline: 5
May 2003 (Applicants who fail to complete
their registration fee payment by this deadline
will not be considered participants. Subsequent
to this date, registration fees must be
paid on-site). |
| 4) |
Registration Entitlements |
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Full Registration |
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Full registrants are entitled to attend
all plenary sessions, all workshops, the
Opening Ceremony*, the Networking Evening,
and all Dinners. Full registrants are also
entitled to a pre-paid lunch card and coffee
for the duration of the Conference, and
a complimentary bag. (* Limited to the first
800 participants only) |
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Day Registration |
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Day registrants are entitled to attend the
plenary session, the workshops, lunch and
coffee, and the Dinner for the registered
day only. |
| 5) |
Cancellations and Refunds
All appropriate refunds will be reimbursed
following the conclusion of the conference.
| Date(s) |
Policy |
| Cancellation
on or before 25 April 2003 |
Full refund minus
an administrative fee of USD
50 |
| Cancellation
after 25 April 2003 |
No Refund |
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Please
indicate flight numbers and arrival and departure
times to Korea in local time. Airport Limousine
buses will operate continuously between the airport,
the conference venue, and the hotels.
Please click “Transportation
Information” for more information
on bus routes, schedules, and fares. |
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In order
to enable the organizers to determine appropriate
workshop room sizes, please indicate the workshops
of interest or of planned attendance. For detailed
information on time schedule and contents of the
workshops, please click “for more information
on workshops. |
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The Conference
includes a total of three dinners. Only
those who have registered in advance (approximately
800 participants) will be able to attend the Opening
Reception on 25 May, due to security reasons and
space limitations. Therefore, a clear
indication of your desire to attend is recommended. |
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The 11th
IACC will be held immediately after Transparency
International’s 2003 Annual General Meeting (TI’s
2003 AGM), and immediately prior to the Third
Global Forum on Fighting Corruption and Safeguarding
Integrity (Global Forum III). For purposes of
greater coordination, please indicate whether
you plan to participate in either of these conferences.
Please note that both conferences are by invitation
only. Furthermore, a separate registration procedure
exists for each of these conferences (TI’s 2003
AGM will have on-site registration only).
* VERIFICATION OF REGISTRATION
INFORMATION: Please click “confirm” if
the information is correct, or click “modify”
if changes need to be made (the online registration
form will automatically save the information that
has been previously filled in). Once the
information has been confirmed, modifications
or changes can be made only by contacting the
Organizing Office directly. |
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By Bank Transfer: Please
transfer registration fee payment(s) to
the bank account provided below. All bank
transfer related fees will be borne by participants. |
| Account
Number |
286-82-002052 |
| Bank Name |
Shinhan Bank, Trade
Center Middle Market Banking Center |
| SWIFT Code |
SHBKKRSE |
| Bank Address |
1F, COEX, 159 Samsung-dong, Gangnam-gu,
Seoul 135-731, Republic of Korea |
| Account
Holder |
COEX |
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By Credit Card: Only VISA,
MasterCard, and American Express will be
accepted. Please provide the cardholder’s
name, card number, and the expiration date.
The information requested differs according
to the country in which your credit card
was issued. If your credit card was issued
in Korea, the first 2 digits of the 4-digit
pin number and the last 7 digits of the
cardholder’s resident registration number
should also be provided. AMEX customers
should provide the 4-digit batch code on
the card. |
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TI Supported Participants:
This option is limited to participants whose
registration fee will be borne by Transparency
International. Following verification by
TI, The Organizing Office will notify the
participant of the completion of their registration. |
*PASSWORD: The password will be given when the
transmission of your registration information
is completed. Please remember your password in
order to view your registration information or
to register for other items.
*Confirmation of Conference Registration
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Acceptance of Registration
Application: Following submission
of the registration form, its receipt will
be verified by the Organizing Office through
email, or by fax in the case that no e-mail
address was provided. Upon receipt of this
email or fax, please contact the Organizing
Office if any changes or modifications need
to be made. |
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Letter of Confirmation
(Conference Registration): Once
registration is complete, a Letter of Confirmation
will be sent by e-mail, or by fax or mail
in the case that no e-mail address was provided,
to confirm registration completion (registration
will be completed only when the full registration
fee has been paid to the Organizing Office).
Registrants who notify the Organizing Office
of the need for a visa to enter the Republic
of Korea will receive the Letter of Confirmation
by mail. This letter will contain important
information (such as the registration number)
and can facilitate the application for a
visa. Please click “VISA”
to see if you need a visa to enter the Republic
of Korea. |
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Payments
relating to the hotels, accompanying person(s),
and tours will be handled separately from that
of conference registration. As a result, a separate
account exists for the deposit of payments for
hotels, accompanying person, and tours. Please
see item number 12 for more
details. |
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The official
Housing Bureau (the agency within the Conference
Organizing Company that handles hotel and other
related matters) has secured a diversity of efficient
and convenient hotels at special conference discount
rates for the participants during the period of
the conference. If alternative information from
other lodging facilities is needed, please contact
the Housing Bureau via e-mail (cocol@coex.co.kr),
fax (+82 2 575 9828), or mail (5F, Yuil Building
41-14, Dogog-dong, Gangnam-gu, Seoul 135-270,
Republic of Korea). We recommend that
reservations be completed by 1 April, after which
securing reservations can be difficult.
Please click on “Hotel
Info” for more details.
If you plan to stay at a specific lodging facility
other than the ones specified in the list, please
provide the name of the lodging facility.
[Reservation Terms]
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Service charges are included in the room
rates. Foreign guests will be exempt from
the 10% VAT. Room rates cover the costs
for rooms only. All other expenses will
incur additional charges. |
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The standard currency for the rates will
be the Korean Won (Kw). The basic exchange
rate as of January 2003 is Kw 1,178.30 per
USD 1. The rates are subject to the exchange
rate of the respective dates of payment. |
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The deposit required for hotels will be
a one-night room rate. |
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The total amount indicated is the tentative
deposit for the first preference indicated,
subject to availability and other conditions.
This amount is not the amount due. The specific
amount will be determined after contact
with the participant by the Housing Bureau. |
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Upon submission of the application for registration
and reservation(s), the Housing Bureau will
contact the participant for follow-up procedures. |
[Cancellations and
Refunds for Hotel]
| Date(s) |
Policy |
| 21 days
before check-in date |
Full Refund |
| 10~20 days
before check-in date |
30% of one-night room
rate will be deducted from the refund |
| 3~9 days
before check-in date |
50% of one-night room
rate will be deducted from the refund |
| 2 days
before check-in date & No-Shows |
One-night room rate
will be deducted from the refund |
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| 1) |
Fee: USD 350 per accompanying person |
| 2) |
Accompanying persons are entitled to the
following: |
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Accompanying Person Registration Packet |
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Free Tours: One full-day tour, and one half-day
tour (both limited to registered accompanying
persons only) |
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Opening
Ceremony |
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Networking Evening |
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Farewell Dinner |
Accompanying persons cannot attend the plenaries
or the workshops. If the accompanying person wishes
to participate in the plenaries or the workshops,
registration as a regular conference participant
is required (i.e., as either a full registrant,
or day registrant). Accompanying persons will
be provided with lunch during the full-day tour
only.
[Cancellations and
Refunds for Accompanying Persons]
All appropriate refunds will be reimbursed following
the conclusion of the conference.
| Date(s) |
Policy |
| Cancellation
on or before 5 May 2003 |
Full Refund |
| Cancellation
after 5 May 2003 |
No Refund |
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The Organizing
Office will operate four tour programs during
the conference, and three tour programs following
the conference (a total of seven). For detailed
tour schedules, itineraries, and conditions please
click “Tour Info.” Reservations are accepted before
and during the conference. Please note that overnight
tour (Tour No. 5,6,7) reservations should be made
a minimum of 7 days in advance of the tour date.
[Cancellations and
Refunds for Tours]
All appropriate refunds will be reimbursed following
the conclusion of the conference.
| Date(s) |
Policy |
| 4 days
before tour date |
Full Refund |
| 2~3 days
before tour date |
50% of tour fee will
be deducted from the refund |
| 1 day before
tour date |
No Refund |
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※ The above cancellation and refund policy applies
to day tours only. Registrants for overnight tours
(Tour No. 5,6,7) will be provided with separate
information regarding refunds and cancellations.
*VERIFICATION OF INFORMATION:
Please click “confirm” if the information is correct,
or click “modify” if changes need to be made (the
online registration form will automatically save
the information that has been previously filled
in). Once the information has been confirmed,
modifications or changes can be made only by contacting
the Organizing Office directly. |
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By Bank Transfer: Please
transfer your payment of the fee(s) to the
bank account provided below. Please note
that the below account is not the same as
the account provided for the registration
fee payment. All bank transfer related fess
will be borne by the participant.
| Account
Number |
286-82-002044 |
| Bank
Name |
Shinhan Bank,
Trade Center Middle Market Banking
Center |
| SWIFT
Code |
SHBKKRSE |
| Bank
Address |
1F, COEX, 159 Samsung-dong,
Gangnam-gu, Seoul 135-731, Republic
of Korea |
| Account
Holder |
COEX |
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By Credit Card: Only VISA,
MasterCard, and American Express will be
accepted. Please provide the cardholder’s
name, card number, and the expiration date.
*Confirmation of Hotel,
Accompanying person, and Tour Registration
The Housing Bureau (the agency within the
Conference Organizing Company that handles
these matters) will contact the applicant
to confirm hotel, accompanying person, or
tour reservations separately. |
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Each applicant
can view their most recent registration information
on the official conference website by entering
their last name and the password that was provided
upon registration. Modifications can only
be made through the Organizing Office.
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General
inquiries regarding registration should be directed
to the Organizing Office (iaccreg@moj.go.kr).
Inquiries regarding hotels, accompanying persons,
and tours, should be directed to the Housing Bureau.
(cocol@coex.co.kr
) |
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